How we use and protect your data.
PolyVection UG is an engineering agency and manufacturer IoT hardware and software solutions.
PolyVection UG, Philip Voigt, Haus 99 Raum 210, Ruhlsdorfer Str. 95
14532 Stahnsdorf, Germany
Personal information we collect
Keeping your personal information safe and secure is our priority.
We may collect information about you when you proactively contact us by phone, e-mail, post or place an order with us.
Information we may store about you:
First Name, Last Name, Title, Company Name, Billing Address, Delivery Address, email address and telephone contacts.
Your preferences in receiving communications from us, where and how your information was collected.
Records of emails, telephone calls, website enquiries, orders and warranty registrations.
Payment card or bank account details if you place an order with us.
Reason for collecting this information
Fulfilling your order
Our legitimate interests
Our legal duty
PolyVection UG will not actively collect personal information about you unless you voluntarily provide it to us.
You are free to choose not to contact us by email or to provide any personal information on our website. Your choice to not participate in these online activities will not impair your ability to browse our website and to read or download information offered on this site.
How do we use your data
We will passively collect personal data from you simply from your visit to our website. Passive information is collected during your visit to our website. This information is used to help us understand how our site is being used so that we may continually improve its’ context, performance, suitability and usefulness.
We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregated information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify an individual.
We also collect information about you to:
- Take and fulfil customer orders.
- Administer and enhance the website and service.
- Only disclose information to third parties for goods delivery purposes.
Cookies are used on our website(s) to keep track of the contents of your shopping cart and to store delivery addresses if the address book is used. They are also used after you have logged on as part of that process.
Cookies contain information that is transferred to your computer’s hard drive.
They enable us to:
→ Estimate our audience size and usage pattern.
→ To store information about your preferences, and so allow us to customise our website according to your individual interests.
→ To speed up your searches.
→ To recognise you when you return to our website.
You can turn off cookies within your browser by going to “Tools/Internet Options/Privacy” and selecting to block cookies.
PolyVection UG does not sell or transmit, any customers’ personal information, including e-mail addresses, to any organisation for any purpose other than for processing orders placed with us (where necessary).
Use of server log files access data
The website operator or site provider automatically collects data about access to the site and saves it as “server log files”. The following data is logged in this way:
→ Website visited
→ Time at the time of access
→ Amount of data sent in bytes
→ Source / reference from which you came to the page
→ Browser used
→ Operating system used
→ IP address used (annonymised)
The data in the server log files cannot be assigned to specific persons. This data will not be merged with other data sources. An evaluation is carried out exclusively to ensure the availability of our website and to track down possible sources of error. We also reserve the right to check this data retrospectively if we become aware of specific indications of illegal use (e.g. in the case of DoS attacks). The server log files are saved for one calendar month and then deleted. The recipients of this data are our IT department, marketing and, if applicable, the management.
Duration of processing
We only retain your personal data for as long as necessary to fulfil the purposes it was collected for, including any legal, accounting or reporting requirements.
By law we have to keep basic information about our customers for ten years for tax purposes.
You have extensive rights under the General Data Protection Regulation, these include the right to:
→ Request a copy of the information that we hold about you.
→ To request us to correct or remove information you think is inaccurate.
→ To object to the use of your personal data for purposes of direct marketing.
→ To obtain your personal data that is processed by us in a structured, commonly used and machine readable format and/or to transfer this data to another data controller if you request us to do so.
→ Withdraw your consent at any time.
→ Be forgotten (i.e. the right to ask us to delete, shred and otherwise remove any data we hold about you, excepting where we have a legal obligation under German law).
→ To file a complaint with the Information Commissioners office (see below).
Should you wish to exercise any of your rights under the GDPR Policy please direct your enquiry in writing to: Philip Voigt, PolyVection UG, Haus 99 Raum 210, Ruhlsdorfer Str. 95, 14532 Stahnsdorf, Germany, firstname.lastname@example.org
Safety and Confidentiality
All personal data you provide to us is stored on our secure servers. We have adopted safety measures which are suited on both a technical and organisational level to avoid the destruction, the loss, the forgery, the adjustment, the non-authorised access or the notification of the personal data by accident to a third party, as well as the non-authorised processing of personal data.
Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our website, you are responsible for keeping this password confident. We ask you not to share this password with anyone.